Receptionist / Administration Assistant

Job Summary

  • August 31, 2018
  • Adelaide
  • Part-Time
  • TBA

* Professional firm on the city-fringe

* Small, close-knit team

* Flexible workplace

Our client is an independent professional services consultancy that offers bespoke practical solutions to its clients in a cost-effective and timely manner.

As part of the implementation of their strategic growth plan, their busy Adelaide office requires a highly capable and experienced Administrator to join their professional team.

You will need to be able to multitask your workload and be able to focus on the task at hand with a high level of attention to detail. The role is an autonomous but it is important that the successful individual be self-directed and able to follow detailed instructions.

The position responsibilities include reception, documents formatting, and office organisational duties. The role will require a 'hands on' professional who is pro-active and able to maintain the daily running of an office. A key component of the job role is formatting technical reports and Word documents. To be successful in this area you must be methodical, be able to follow detailed instruction, and have a high level of attention to detail. Other duties may include various administration functions, answering of phone calls, and coordination to assist in the smooth and efficient running of this small, close knit team.

The main responsibilities of the role are:

Reception duties.
Provide administrative support.
Coordination of diary management, meeting rooms, and visitors.
Document formatting.
Organising and facilitating travel and the appropriate support documents.
Electronic diary management.
Maintaining a professional public image and clean and tidy office.
General administration including filing, archiving, etc.
Data entry into portals including Xero accounting software.
Any other ad hoc duties as requested.

Required experience and attributes:

High proficiency in Microsoft Word.
Strong data entry skills.
Excellent attention to detail.
Experience in Xero accounting software (or similar) desirable.
Good computer skills.
Good organisation skills, including diary management for others.
Good writing and verbal communication skills.
The ability to multi-task and prioritise on a range of administration tasks.
Some experience in financial management, accounting systems, and reporting processes.
Professional presentation and enterprising approach to all duties.
Experience in relevant disciplines, such as business administration, commerce, or accounting, will be highly regarded, as will prior experience in the use of Xero software.

This is a flexible workplace and terms can be negotiated with the successful candidate. Remuneration will be commensurate with the high calibre of the successful applicant.

If you believe you are suited to this position and are interested in becoming part of this team we look forward to hearing from you soon at:

Please note: Only suitable applicants will be contacted.